Individual reports tab

Send individual report to the recipients listed in the report

Select this check box to generate emails containing an individual export of the report.

Recipients addresses can be:

E-mail addresses of the selected mailboxes;
E-mail addresses stored in the Manager attribute for each selected mailbox;
E-mail addresses stored in one of the Custom Attributes for each selected mailbox.

Option	Description
Send to	Available choices are: Email address or Manager or Custom Attribute 01 to Custom Attribute 15 as long as these attributes store SMTP addresses.
File name	Enter a name for the attached report (default: report name). This button inserts various attributes related to selected mailboxes to the file name. This button includes a dynamic date to the file name. Several date formats are available.
Subject	Specify the message subject (default: report name). This button inserts variable information related to selected mailboxes to the message subject. This button includes a date to the message subject. Several date formats are available.
Message template	Select a message template to be used as message body (if nothing is selected, a blank message will be used instead). Create a new message template. Modify an existing message template. Delete an existing message template.
Store messages in the outbox without sending them	Select this check box to store generated messages in the Drafts folder of the mailbox defined in the Email and Notifications tab of Tools > Options. This allows you to check their content before sending them. Note: The Outlook client must be directly connected to the mailbox to "see" messages in the Drafts. Alternatively, you can view them using OWA.

Formats

The following file formats are available:

Format	Extension	Comments
CSV (Coma Separated Value text)	csv	Use this format to import files into Excel. It is particularly easy to handle, for instance in Excel pivot tables. It is possible to select the fields to be exported, see Choose Fields to Export.
Portable Doc Format	pdf	Use this format to send reports to an e-mail recipient.
Excel 2000-2003	xls	The XLS export format is the default file format for the 2003 version of Excel and older. It is a proprietary binary format. The size of an XLS worksheet is limited to 65,536 rows.
Excel 2007	xlsx	The XLS export format is the default file format for versions of Excel since 2007. It is based on Office Open XML format. The size of an XLS worksheet is limited to 1,048,576 rows.
Rich Text	rtf	This file format can be read using most word processing software.
HTML	htm	Use this format to export reports to your Intranet.
Web Archive	mht	Web page archive format used to combine resources that are typically represented by external links, such as images, together with HTML code into a single file.
Print Document	prnx	Use this format to export reports to the \Saved Reports folder. You will be able to view them by using the My Snapshots menu. For more information about the \Saved Reports location, see Default paths for installation and settings.